5. Submission Guidelines

Proposals must be submitted by 30 June 2026 to the email address:

montanhamagica@ubi.pt

Proposals will be accepted in Portuguese, English, Spanish or French.

Submitting a proposal is free of charge. Registration fees, where applicable, will only be due after the proposal has been accepted and integrated into the programme.

Submissions must fall within one of the following categories:

I — Artistic projects, artworks, exhibitions or residencies

At this stage, a proposal dossier must be submitted; the delivery of a completed work, final visual documentation or definitive materials for publication is not required.

Proposals must include:

a) Name of the author or collective and corresponding affiliation, where applicable;

b) Contact details: email, telephone and address;

c) A brief biography of up to 1,000 characters and a personal photograph or an image representative of the collective;

d) Title of the artistic project, work, exhibition or residency;

e) A summary of the proposal of up to 2,000 characters;

f) A conceptual and methodological description of the proposal, indicating how it relates to the theme of this edition;

g) Status of the proposal: existing work, project in development, proposal to be produced, residency, research-creation or another format;

h) Preliminary technical information: format, media used, anticipated dimensions, spatial requirements, equipment, installation conditions or specific presentation conditions, where applicable;

i) Supporting visual documentation, where available: images of previous works, sketches, diagrams, reference images, process photographs, portfolio or links to visual documentation, video, sound or a web page;

j) Anticipated budget, where applicable;

k) An indication of any specific requirements for production, installation, transport, accommodation or technical support, where applicable.

Notes:

The visual documentation submitted at this stage is intended for the assessment of the proposal and need not correspond to final documentation of the work. In the case of an existing or completed work, the submission of available images or documentation is recommended, with no obligation as to definitive editorial format.

The indication of a budget or of technical, logistical or production requirements does not entail any automatic commitment to funding or support on the part of the organisation. These elements are intended for the assessment of the proposal’s feasibility and for the eventual definition of the conditions for integration into the programme.

Selected proposals may subsequently be accompanied by high-resolution final documentation, framing texts, technical sheets, images, videos, sounds or other materials required for exhibition, dissemination, archive or possible publication, by a date to be announced by the organisation. Where necessary for editorial purposes, high-resolution final visual documentation may be requested, preferably at 300 dpi.

II — Paper proposals

At this stage, only the paper proposal must be submitted. The delivery of a full article is not required at the moment of submission.

Paper proposals must include:

a) Name of the author and corresponding affiliation;

b) Contact details: email, telephone and address;

c) A brief biography of up to 1,000 characters and a personal photograph;

d) Title of the paper;

e) An abstract of up to 4,000 characters;

f) 3 to 5 keywords;

g) An indication of technical requirements for the presentation, where applicable.

Note:.

Accepted papers may subsequently be developed into a full article, to be submitted by a date to be announced by the organisation, for possible publication in Stellae Revista de Arte* or in a publication associated with Montanha Mágica* 2026, subject to editorial assessment and compliance with the applicable publication guidelines.